Top tips for using RevMan

Top tips for using Cochrane Review Manager (RevMan) software
Top tips for using Cochrane Review Manager (RevMan) software
  • About
  • RevMan and Archie
  • Top tips: RevMan Web
    • Getting started
    • Working on your review, tagging and storing versions and submitting for editorial approval
    • Where to look for help
  • Top tips: RevMan 5
    • Getting started
    • Check out your review for editing; check in to save
    • Saving reviews offline
    • Automatic backup
    • Where to look for help

About

Review Manager (RevMan) is the software used to write and edit Cochrane Reviews. There are two versions of RevMan.

► RevMan Web is available online for intervention reviews. Sign up here to use RevMan Web, or contact your editorial team to make your review available online. You can then log in to RevMan Web to begin work on your review.
RevMan Web has been designed to integrate with other systematic review software and new features and updates are added regularly. This platform is recommended for new Cochrane Reviews of interventions.
 
RevMan 5 is the desktop version of the software which is used for other review formats, and for offline working. RevMan 5 is no longer being developed or updated. Download RevMan 5.
 
You need a Cochrane Account to log in to both RevMan Web and RevMan 5. If you have any issues with account login, please contact support@cochrane.org. You can edit your username and password in your Cochrane Account.

RevMan and Archie

Archie is Cochrane’s online database which stores versions of Cochrane Reviews, contributors’ Affiliations, Declarations of Interest and other information. Archie works alongside RevMan to store versions of your review. You can log in to Archie with your Cochrane Account.


Top tips: RevMan Web

Getting started

Working on your review, tagging and storing versions and submitting for editorial approval

  • Edits to your review are automatically and continuously saved in RevMan Web. You are always viewing the latest version. There is no need to click a ‘Save’ button to save changes
  • Tag a version of your review to note important changes for your co-authors
  • Check in your review to Archie to store a version on the Archie History or to submit for editorial approval
  • You will need to address any validation errors before checking in for editorial approval
  • Checking in for editorial approval locks the review for editing by the editorial team and authors will not be able to work on the review until the editors make it available again

Where to look for help


Top tips: RevMan 5

Getting started

  • Download RevMan 5 to begin work on your review
  • Set up your preferences and connect to the Cochrane server
    • Tools > Preferences > General
    • Enter your name
    • Tick the following 3 boxes to maintain version control:
      • Show warning if opened files have not been checked out from the server
      • Show warning when checking out reviews
      • Validate format of open files
    • Tools > Preferences > Connection
    • Select Archie Server
    • Enter your Cochrane Account username and password
    • Tick Save username and password when RevMan is closed
    • Tick Use secure connection
    • Click Test to test the connection – if you see an error that notifies you that you are not connected to the Archie server, contact support@cochrane.org

Check out your review for editing; check in to save

  • Important: you need to ‘check out’ your review to edit it in RevMan 5. While you have the review checked out, it is locked; your co-authors and the editorial team cannot access it until you check it back in
  • Always check in the review at the end of each editing session
  • To check out your review, click on ‘Go to My Reviews’ in RevMan 5 (Home icon)
  • Check the review shows as ‘Available’
  • Click on the review title
  • Click ‘Check out’ (when editing, always choose to ‘Check out’ the review not ‘Download’)
  • When the review is open, check that the notifications in the bottom right-hand corner of the RevMan window display as follows: ‘Status: Checked out; Version: Latest version’.
  • To check in your review at the end of each editing session, go to File > Check in 
  • Add a description and click ‘Finish’ to store a draft
  • Add a description and click ‘Submit for editorial approval’ to send to your editorial team
  • You will need to address any validation errors before checking in for editorial approval
  • Checking in for editorial approval locks the review for editing by the editorial team and authors will not be able to work on the review until the editors make it available again

Saving reviews offline

  • Offline working is not recommended as it can create problems of version control
  • Let your co-authors and editorial team know if you will be editing an offline version of the review
  • Use File > Save to store a local version of the review
  • Always save your review after editing if working offline
  • Check in your version as soon as you are back online – if you are not able to check in, email a copy of your saved file to your editorial team

Automatic backup

  • RevMan automatically saves a local backup of your review at regular intervals. The default is every 10 minutes. You can change this under Tools > Preferences > Files 
  • The backup file is saved by default to your computer's temporary folder 
  • You can specify a different location in Tools > Preferences > Files
  • If your computer or RevMan crashes while you are working on a review, you will be given the option to open the latest backup of the review the next time you open RevMan

Where to look for help