Editorial Manager - Information for Authors

Editorial Manager - Information for Authors
Editorial Manager - Information for Authors

Cochrane uses the online submission system Editorial Manager to move submissions through peer review to publication.

If you have queries about using Editorial Manager, review the instructions below. If you need further assistance, please contact support@cochrane.org.


Login links for submission (Corresponding Author only)

Cochrane Central Editorial Service 
Cochrane Colorectal, Gut, Hepato-Biliary, Kidney and Transplant, Metabolic and Endocrine Disorders
Cochrane Acute Respiratory Infections, Anaesthesia, and Cochrane Emergency and Critical Care, Bone, Joint and Muscle Trauma, Injuries
Cochrane Breast Cancer, Gynaecological, Neuro-oncology and Orphan Cancer Group, Haematology, Lung Cancer, Urology
Cochrane Cystic Fibrosis and Genetic Disorders, Fertility Regulation, Gynaecology and Fertility, Incontinence, Neonatal, Pregnancy and Childbirth, STI
Cochrane Airways, Heart, Hypertension, Stroke, Vascular
Cochrane Common Mental Disorders, Dementia and Cognitive Improvement, Developmental, Psychosocial and Learning Problems, Drugs and Alcohol, Epilepsy, Multiple Sclerosis and Rare Diseases of the CNS, Neuromuscular, Schizophrenia
Cochrane Back and Neck, ENT, Eyes and Vision, Musculoskeletal, Oral Health, Pain, Palliative and Supportive Care, Skin, Wounds
Cochrane Consumers and Communication, Effective Practice and Organisation of Care, Infectious Diseases, Methodology, Public Health, Tobacco Addiction, Work

Propose a new Cochrane Review in Editorial Manager

Cochrane accepts proposals for systematic reviews of interventions, reviews of diagnostic test accuracy, prognosis reviews, methodology reviews, overviews of reviews, qualitative reviews and rapid reviews. Before proposing a new review, please check the Cochrane Library to make sure your topic does not overlap with an existing review. 

Please follow the instructions below to submit your proposal for a new review or to update a published Cochrane Review to Cochrane's Central Editorial Manager site.


Log in to Cochrane's Central Editorial Manager site.

If you already have a Cochrane Account, your credentials will be recognised. If not, click ‘Sign up now’ on the Cochrane Account login screen and register for an account. Look out for an email asking you to verify your email address. When you have activated your account, you will be redirected to Editorial Manager. If you experience any issues with the account sign-up or activation process, please contact support@cochrane.org

Submit new manuscript

On your Author Main Menu in Editorial Manager, select Submit new manuscript. This opens a 6-step process.

1. Article Type Selection: select the correct proposal for your proposed review type, e.g. Proposal: Intervention Review. Link your ORCID ID if you wish. Proceed.
2. Attach Files: please do not upload a manuscript file at this stage. If asked to do so, simply Proceed.  

3. General Information: under Section/Category, choose the clinical topic area of your proposed review, e.g. Lung Cancer. Proceed.
4. Additional Information: 

  • confirm that your proposed review does not overlap with an existing publication. 
    • If you are proposing an update to a published Cochrane Review, select No, it does not overlap.
  • specify the number of studies that would be eligible for inclusion in the review. 
    • If you are proposing an update to a published Cochrane Review, please give the total number of studies including new studies to be incorporated.
  • provide as much information as possible to answer the question ‘Why is it important to do this review?’. Focus on the points highlighted in the instructions. The editorial team will use your answer to this question to assess the merit of your proposal. Proceed.

If you are proposing an update to a published Cochrane Review, please also include the following information:

  • The URL of the published review on the Cochrane Library.
  • Why an update should be considered now (including any new studies that change or strengthen the results of the existing review, extend generalisability of review findings or information about existing studies that has come to light which requires the review to be updated).
  • Proposed changes to the eligibility criteria, outcomes of interest or methods.

5. Comments: enter a brief message if you wish. Proceed.
6. Manuscript data: add title. The addition of keywords is optional. Add full details of your author team (first and last names and email addresses). Failure to add co-authors' details may delay processing your submission. When adding your co-authors, please consider the following: 

Cochrane Reviews must be prepared by at least two people; and may often require more than two. Members of the author teams should have skills and experience including:

  • content knowledge relating to the topic of the review
  • knowledge of systematic review methodology (including formulating the review question and eligibility criteria, searching and assessing the risk of bias of relevant studies)
  • statistical knowledge to extract appropriate data, conduct meta-analyses where appropriate, and interpret and discuss the results
  • ability to write a scientific report of publishable standard in English
  • project management and leadership ability (usually the named Corresponding Author)

Your co-authors will be sent a system notification to confirm the submission. When adding co-authors' email addresses, please check if your co-authors already have Cochrane Accounts. If so, you must enter the same primary email used for their Cochrane Account. If your co-authors do not have Cochrane Accounts, they will need to create one before confirming their status. Please note that you should add details for individual authors but not 'group authors' such as research organisations ('Lung Cancer Research Group'). If you have any queries, please contact support@cochrane.org

Build PDF for approval

Generate the PDF of your complete proposal. This may take a few moments. 
 

When the status of the PDF shows as ‘Needs Approval’ on the right-hand side of the screen, use the Action links menu on the left-hand side to View Submission. This downloads a PDF copy of your proposal for you to check. Approve submission.

Your proposal will be sent to the Cochrane Central Proposal Manager. You will receive an automated email confirming this. You will receive further correspondence when your proposal has been assessed by editors. 

If editors approve your proposal, all authors will receive an email from ‘Do_Not_Reply@aamc.org’ asking you to complete a Declaration of Interest. Cochrane uses Convey, a service run by the Association of American Medical Colleges to facilitate the collection of Declarations of Interest. Please follow the instructions in this email to declare all relevant interests. Further instructions on using Convey can be found in our Conflict of Interest Portal. Your proposal will not proceed until all authors have completed their disclosures in Convey.

If you have any queries about your review proposal, please contact support@cochrane.org
 

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Accept an invitation to submit

You will receive an email if you are invited to submit:

  • A more detailed Review Proposal Form
  • A first draft of your Cochrane protocol, review or update

Please read the invitation email and instructions carefully. It will inform you about the software you need to write your protocol, review or update, and will include links to important resources.

Click the Accept invitation link in the email to be redirected to Editorial Manager.  

Log-in to Cochrane Editorial Manager

If you already have a Cochrane Account, your credentials will be recognised. If not, please click ‘Sign up now’ on the Cochrane Account login screen and register for an account. Look out for an email asking you to verify your email address. When you have activated your account, you will be redirected to Editorial Manager. If you experience any issues with the account sign-up or activation process, please contact support@cochrane.org.

You will see an onscreen notification that you have accepted the invitation, which is now visible under My Accepted Invitations in your Author profile.

You will receive an email acknowledgement of your acceptance, with the due date for your submission.  
 

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Submit a Review Proposal Form to Editorial Manager

If a Cochrane Review Group is interested in your proposed review, you may be invited to submit a more detailed Review Proposal Form. For intervention reviews, this is an online form in Editorial Manager. For other review types, please download the correct form at the links below and complete offline. Save a copy of your form to upload in Editorial Manager: 

Completing a form does not mean that your proposal is guaranteed to be taken forward at this stage.

When you are ready to submit your Review Proposal Form, log in to your Author profile in Editorial Manager. The login link can be found in your email from the Cochrane Review Group. Please contact the review group or support@cochrane.org if you are unsure where to log in. 

On your Author Main Menu, go to Invited Submissions > My Accepted Invitations. In the Action Links menu, go to Submit Invited Manuscript.

1. Article Type Selection: select your article type, e.g. Title Proposal: Intervention Review.
2. Attach Files:

  • For intervention reviews, please do not upload a manuscript or any files at this stage. If asked to do so, simply Proceed.  
  • For non-intervention reviews, please browse, select your completed form and select item type Review Proposal Form.

3. General Information: choose or confirm the Cochrane Review Group requesting your full Review Proposal form.
4. Additional Information:

  • For intervention reviews, complete the Questionnaire or online Review Proposal Form. Please answer the required questions in full, providing as much detail as possible to allow the editorial team to assess the merits of your proposal. Preview the questions.

5. Comments: you may enter a brief message to the editorial team if you wish.
6. Manuscript data: confirm the title is showing correctly. The addition of keywords is optional. Add full details of your author team (first and last names and email addresses). Co-authors will be sent a system notification to confirm the submission. This is an essential step. Failure to add co-authors' details may delay processing your submission. Please check if your co-authors already have Cochrane Accounts. If so, you must enter the same primary email used for their Cochrane Account. If your co-authors do not have Cochrane Accounts, they will need to create one before confirming their status. Please note that you should add details for individual authors but not 'group authors' such as research organisations ('Breast Cancer Research Group'). If you have any queries, please contact support@cochrane.org.

Build PDF for approval

Generate the PDF of your complete proposal. This may take a few moments. 

When the status of the PDF shows as ‘Needs Approval’ on the right-hand side of the screen, use the Action links menu on the left-hand side to View Submission. This downloads a PDF copy of your proposal for you to check. To proceed, Approve Submission.

Your full Review Proposal form will be sent to the editorial team of the Cochrane Review Group you selected. You will receive an automated email confirming this.

If you have any queries about your title proposal, please contact support@cochrane.org.

 


Submit the first draft of your protocol, review or update to Editorial Manager

When you are ready to submit your draft protocol, review or update, log in to your Author profile in Editorial Manager. The login link can be found in emails from your Cochrane Review Group. Please contact your Review Group or support@cochrane.org if you are unsure where to log in.

Go to Invited Submissions > My Accepted Invitations

In the Action Links menu, go to Submit invited manuscript. This opens a 6-step process.  

1. Identifier request: link to your ORCID ID.
2. Attach Files:

  • Download your Review Manager (RevMan) PDF submission file from RevMan Web (instructions in the RevMan Web Knowledge Base). Please note that Mac users will need to use a browser other than Safari (e.g. Chrome/Firefox) to download submission files.
  • Browse and upload your PDF submission file. Do NOT make any changes to the file name generated by RevMan. This will cause issues with the editorial processing of your submission.
  • The PDF file will automatically be labelled Manuscript

  • Add any other additional files by selecting the correct Submission Item Type and Browse to select the correct files. Additional files include:
    • Figure (permissions) - select this Item Type to add permission to reproduce figures;
    • Acknowledgement (permissions)  - select this Item Type to add contributors' consent to appear in Acknowledgements section;
    • Supplementary File - select this Item Type to add supplemental data and files. 

IMPORTANT: Please note that it is not possible to publish supplemental data/files alongside a Cochrane Review in the Cochrane Database of Systematic Reviews. Authors are strongly encouraged to deposit supplemental data/files in an institutional or disciplinary repository or in a general repository, including a link/reference to the file (see Supplemental data and files). Any datasets submitted to Editorial Manager will only be made available to editors and peer reviewers, and will not be published. 

  • To add a link to your dataset stored in an external repository, Select Item Type > Supplementary File.
  • Select Delivery Method > URL/URI/External Resource.
  • Add a file description if you wish.
  • Enter the URL of your external repository and Preview. If the URL is correctly entered, the correct website will display in a pop-up.
  • Select Attach This Information to embed the link in your submission PDF. 
  • If your data are only available as an offline file (e.g. Excel sheet), select Delivery Method > Online Web System and add your file. 

  • When you have added all additional attachments and/or links to external resources, confirm all relevant files are uploaded and click Proceed.  

3. General Information: choose the Cochrane Review Group handling your review.
4. Additional Information: answer the checklist questions carefully to confirm your submission complies with Cochrane’s policies.
5. Comments: you may enter a brief message to the editorial team if you wish.
6. Manuscript data: confirm the title is showing correctly. The addition of keywords is optional. Add full details of your author team (first and last names and email addresses). Co-authors will be sent a system notification to confirm the submission. This is an essential step. Failure to add co-authors' details may delay processing your submission. Please check if your co-authors already have Cochrane Accounts. If so, you must enter the same primary email used for their Cochrane Account. If your co-authors do not have Cochrane Accounts, they will need to create one before confirming their status. Please note that you should add details for individual authors but not 'group authors' such as research organisations ('Breast Cancer Research Group'). If you have any queries, please contact support@cochrane.org

If you are submitting a review, copy the Abstract into the Abstract section. Copy the Plain Language Summary into the Secondary Abstract section. View the current version of your review in RevMan Web to copy and paste. Please see instructions on viewing versions in the RevMan Web Knowledge Base.  

Build PDF for approval

Generate the PDF of your submission. This may take a few moments.

When the status of the PDF shows as ‘Needs Approval’ on the right-hand side of the screen, use the Action links menu on the left-hand side to View Submission. This downloads a PDF copy of your submission for you to check

You can make any edits you need to the information you added in Editorial Manager. If you need to make changes to your Abstract or Plain Language Summary in RevMan, please contact your Cochrane Review Group.

To proceed, Approve Submission.

Your submission will be sent to the editorial team. You will receive an automated email confirming this.

The email will also notify you to expect an email from ‘Do_Not_Reply@aamc.org’ asking you to complete a Declaration of Interest. Cochrane uses Convey, a service run by the Association of American Medical Colleges to facilitate the collection of Declarations of Interest. Please follow the instructions in this email to declare all relevant interests. Further instructions on using Convey can be found in our Conflict of Interest Portal.

 


View co-authors' Declarations of Interest in Editorial Manager

Corresponding Authors of reviews submitted to Editorial Manager, are able to view co-authors' Declarations of Interest. This is relevant if Corresponding Authors wish to:

  • Send reminders to other members of the author team have not yet submitted a Declaration of Interest
  • Use the information provided to complete the 'Declarations of interest' section in a draft protocol or review  

To view co-authors' Declarations, log in to your Author profile in Editorial Manager.

Locate the review in your Submissions Being Processed or Revisions Being Processed folder. 

In the Action Links menu, go to View Author Conflict of Interest. You will only see this link for submissions where you are the Corresponding Author.

On the Conflict of Interest Disclosures window, you can see which authors in your team have submitted their Declarations. You can click to Show Full Details and/or Download PDF. If you have any queries, please contact support@cochrane.org.

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Resubmit your protocol or review or update to Editorial Manager following revisions

If your protocol, review or update is taken forward by a Cochrane Review Group, it is likely you will be asked to revise your work in response to comments from editors, and peer or consumer reviewers. You will be informed of any required revisions by email. Before resubmitting, please:

  • Make the necessary changes to your work in RevMan
  • Prepare your point-by-point rebuttal to peer reviewers as a Word document
  • Create a compare version in RevMan Web to show changes since the last submission - save the compare version as a PDF

When you are ready to resubmit, log in to your Author profile in Editorial Manager. The login link can be found in your ‘Manuscript decision’ email from the Cochrane Review Group. Please contact the Cochrane Review Group or support@cochrane.org if you are unsure where to log in.

Go to Submissions Needing Revision in your Author profile.

In the Action Links menu, go to Revise Submission. Click OK. This opens a 5-step process.  

1. Attach Files: please ensure that NO files from previous versions are marked Include in Revision.

Proceed to upload three additional files: submission PDF from RevMan Web; compare version; response to reviewer or editor comments

  • Download your Review Manager (RevMan) PDF submission file from RevMan Web (instructions in the RevMan Web Knowledge Base).Please note that Mac users will need to use a browser other than Safari (e.g. Chrome/Firefox) to download submission files.
  • Browse and upload your PDF submission file. Do NOT make any changes to the file name generated by RevMan. This will cause issues with the editorial processing of your submission.
  • The PDF file will automatically be labelled Manuscript

Upload your point-by-point rebuttal to peer reviewers, as a Word document.

  • Select Item Type Response to Reviewer and Editor Comments and Browse to select the Word file.

Upload a comparison of your revised submission with the previous submission, to show changes. Please see instructions on how to compare versions and save as PDF in the RevMan Web Knowledge Base.

  • Select Item Type Compare Version and Browse to select the PDF file. 

Confirm the additional files are uploaded and click Proceed.

2. General Information: choose the Cochrane Review Group handling your review.
3. Additional Information: answer the checklist questions to confirm if any information has changed since your previous submission.
4. Comments: you may enter a brief message to the editorial team if you wish.
5. Manuscript data: confirm the title is showing correctly. The addition of keywords is optional. Add full details of your author team (first and last names and email addresses). Co-authors will be sent a system notification to confirm the submission. This is an essential step. Failure to add co-authors' details may delay processing your submission. Please check if your co-authors already have Cochrane Accounts. If so, you must enter the same primary email used for their Cochrane Account. If your co-authors do not have Cochrane Accounts, they will need to create one before confirming their status. Please note that you should add details for individual authors but not 'group authors' such as research organisations ('Breast Cancer Research Group'). If you have any queries, please contact support@cochrane.org

If you are submitting a review, copy the Abstract into the Abstract section. Copy the Plain Language Summary into the Secondary Abstract section. View the current version of your review in RevMan Web to copy and paste. Please see instructions on viewing versions in the RevMan Web Knowledge Base.  

Build PDF for approval

Generate the PDF of your submission. This may take a few moments. 

When the status of the PDF shows as ‘Needs Approval’ on the right-hand side of the screen, use the Action links menu on the left-hand side to View Revision. This downloads a PDF copy of your submission for you to check.  

You can make any edits you need to the information you added in Editorial Manager. If you need to make changes to your Abstract or Plain Language Summary in RevMan, please contact the Cochrane Review Group.

To proceed, Approve Revision.

Your submission will be sent to the editorial team. You will receive an automated email confirming this. 

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Complete your Licence for Publication form

The Licence for Publication form is a contract between an author and Cochrane that grants Cochrane an exclusive licence to publish the author's work. When your submission is accepted for publication, you will receive an email message with a link to your individual Licence for Publication form. You cannot complete a Licence for Publication form on someone else's behalf.

IMPORTANT: Cochrane Reviews cannot be published until all authors have submitted Licence for Publication forms. 

Submit a Licence for Publication Form

  • You will receive an email notification containing a link to your individual Licence for Publication form.
  • Click on the link in the email to be redirected to the Cochrane Account login page.
  • Log in to access Licence for Publication form.
  • Read the contents of the agreement.  
  • Click the View the accepted version button to approve the final version of your review. 
  • Enter your name for confirmation at the bottom of the form and Submit.
  • A pop-up box with the message 'Thank you for submitting the form.' should appear.
  • Click OK to confirm submission.

If your review is related to your work for a governmental organisation, the WHO or is has been funded by certain types of grant, you will need to prepare an additional form in advance so that you can upload it at the same time as you submit the Cochrane form.
If relevant, select the correct option in the Contributions owned by employer section and, if necessary, attach the required file.

Troubleshooting

  • If you do not remember your login details, use the 'Forgot your password?' link on the login page.
  • For all other queries or technical issues, please contact support@cochrane.org.

Contents of a Cochrane Licence for Publication form

The Licence for Publication form is divided into four sections:

Section heading Further information
Submisson information  View accepted version of your manuscript by clicking the Manuscript file  button. If you need to discuss anything concerning the proof before you can accept the Licence, please close the form and contact your editorial team. 
Licence for publication Terms of the Licence for Publication. Please read this carefully. Even though you may have completed a Licence for Publication form before, the terms may have changed.
Contributions owned by employer If your review has been prepared as part of work for a governmental organisation or charity, or if you hold certain grants, please pay special attention to this section. After selecting the option that applies to you, the instructions relevant to your type of work will be displayed on the form. Please follow these carefully.
Acceptance of Licence for publication Positively affirm your acceptance of the Licence for publication. Tick the box 'I have read the terms and accept the Licence for publication', and type your name exactly as written. When done, the Submit button at the end of the form will be enabled.

Retract a Licence for Publication form
If you wish to retract a previously-submitted Licence for Publication, please contact support@cochrane.org.

Please not that there is no option to submit a 'not accepted' Licence for Publication form. If you cannot accept the Licence, please close the form and contact your editorial team.

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Review final proofs after copy-editing

You will receive an email when the final draft of your protocol or review is accepted for publication. The editorial process is now closed. Your protocol or review will now move into the production (copy-editing and publication) process. The acceptance email asks you to look out for further messages regarding:

You will receive a further email when the final proofs are ready to review after copy-editing.

  • Follow the task link in the email to log in to Editorial Manager.
  • The task will be visible under Submissions in Production on your main menu. 
  • You can choose to View Assignment Letter to confirm your instructions.
  • Select Assignment Files to download the Copy Edit Comments form.

  • Download the most recently-modified version of the Copy Edit Comments Form (at the bottom of the list). You will need to annotate this form as you make any requested edits in RevMan.

  • Open the review in RevMan Web and compare versions to view changes.
  • Make any requested edits in RevMan Web or RevMan 5.
  • Tag or check in a version with a relevant description when you have finished editing in RevMan.
  • Provide point-by-point responses to queries on the Copy Edit Comments Form.
  • When you have responded to all queries, return to your main menu in Editorial Manager.
  • Select Submit Task.

  • On the task submission screen, select Upload Files and add your annotated Copy Edit Comments Form. Proceed.

  • Submit Production Task.

 

If you have any queries please contact support@cochrane.org

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Update personal contact details

When you change the primary email address associated with your Cochrane Account, you must also update your email address in Editorial Manager to ensure you receive essential communications related to your review.

Log in to Editorial Manager as an author and select Update My Information in the top left-hand corner. 

Enter your new email address and Submit at the bottom of the page to save.

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Contact a Cochrane Review Group

You may need to contact the Cochrane Review Group handling your review - for instance, to report a change in the author team, or a new disclosure in your Declaration of Interest.

To contact a Review Group, either:

  • Respond to a previous email from your Cochrane Review Group Managing Editor
  • Send an email from within Editorial Manager

To send an email from within Editorial Manager, log in to Editorial Manager and locate the relevant review.

In the Action Links menu, go to Send E-mail.

Choose email Question from Author to CRG > Customize Letter.

Add your message to the editorial team, Preview and Send.

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Decline to proceed with a submission

If your submission is currently with an editor, please use the Send E-mail function in Editorial Manager to let the editor know you no longer wish to proceed.

If your submission has been returned to you for revisions, select action Decline to Revise > OK. The submission will then move to your Declined Revisions folder. You do not need to take further action.

 

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