Editorial Manager - Information for Authors

Editorial Manager - Information for Authors
Editorial Manager - Information for Authors

Cochrane is moving its editorial process to the online submission system Editorial Manager (EM).

Cochrane Reviews are managed by Cochrane Review Groups, which specialise in particular clinical topic areas. Each Cochrane Review Group is part of a thematic Network.

If you are authoring a review, your Cochrane Review Group will contact you with instructions on how to submit your review to Editorial Manager.

Within EM, authors can: 


Propose a title for a Cochrane Review in Editorial Manager

Cochrane accepts proposals for systematic reviews of interventions, reviews of diagnostic test accuracy, prognosis reviews, methodology reviews, overviews of reviews, qualitative reviews and rapid reviews. Before proposing a title, please check the Cochrane Library to make sure your topic does not overlap with an existing review. Cochrane priority reviews may also be open to new authors.

New title proposals can be sent to the following Cochrane Review Groups and Networks through Editorial Manager (links below). Please note that NOT all groups accept new title proposals, in which case your proposal will be returned without review. To confirm, please contact the relevant Cochrane Review Group before proposing a title.

If your proposed title does not relate to a topic area covered by a Cochrane Review Group listed above, you can submit a title via webform

Log in to Cochrane Editorial Manager

If you already have a Cochrane Account, your credentials will be recognised. If not, please click ‘Sign up now’ on the Cochrane Account login screen and register for an account. Look out for an email asking you to verify your email address. When you have activated your account, you will be redirected to Editorial Manager. If you experience any issues with the account sign-up or activation process, please contact support@cochrane.org

Submit new manuscript

In Editorial Manager, choose Submit new manuscript. This opens a 6-step process.

1. Article Type Selection: select your article type, e.g. Proposal: Intervention Review. Add your ORCID ID if you wish.
2. Attach Files: please do not upload a manuscript or any files at this stage. If asked to do so, simply Proceed.  

3. General Information: choose the Cochrane Review Group you wish to consider your proposal.
4. Additional Information: please provide as much information as possible when answering the question ‘Why is it important to do this review?’ The editorial team will use your answer to this question to assess the merit of your proposal. Preview the questions.
5. Comments: you may enter a brief message to the editorial team if you wish.
6. Manuscript data: add title. The addition of keywords is optional. Add full details of your author team (first and last names and email addresses). When you add co-authors’ contact details, they will be sent a system notification asking them to confirm their listing as an author. This is an essential step. Failure to add co-authors' details may delay processing your submission. If they do not have a Cochrane Account, they will need to create one before confirming. Please note that you should add details for individual authors but not 'group authors' such as research organisations ('Breast Cancer Research Group'). If you have any queries, please contact support@cochrane.org

Build PDF for approval

Generate the PDF of your complete proposal. This may take a few moments. 
 

When the status of the PDF shows as ‘Needs Approval’ on the right-hand side of the screen, use the Action links menu on the left-hand side to View Submission. This downloads a PDF copy of your proposal for you to check.

You can make any edits if needed. To proceed, Approve submission.

Your proposal will be sent to the editorial team of the Cochrane review group you selected. You will receive an automated email confirming this.

Please note that certain Cochrane Review Groups consider proposals on a monthly or quarterly basis at their editorial board meetings; if this is the case you will be informed when your proposal will be discussed.

If you have any queries about your title proposal, please contact support@cochrane.org
 

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Accept an invitation to submit

Your Cochrane Review Group will notify you by email if you are invited to submit:

  • A more detailed Review Proposal Form
  • A first draft of your Cochrane protocol, review or update

Please read this invitation email and instructions carefully, as it will inform you about the software you need to write your protocol, review or update, and will include links to important resources.

Click the Accept invitation link in the email to be redirected to Editorial Manager.  

Log-in to Cochrane Editorial Manager

If you already have a Cochrane Account, your credentials will be recognised. If not, please click ‘Sign up now’ on the Cochrane Account login screen and register for an account. Look out for an email asking you to verify your email address. When you have activated your account, you will be redirected to Editorial Manager. If you experience any issues with the account sign-up or activation process, please contact support@cochrane.org.

You will see an onscreen notification that you have accepted the invitation, which is now visible under My Accepted Invitations in your Author profile.

You will also receive an email acknowledgement of your acceptance, with a reminder of the due date for your submission.  
 

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Submit a Review Proposal Form to Editorial Manager

If a Cochrane Review Group is interested in your proposed review, the editorial team will invite you to submit a more detailed Review Proposal Form. This is an online form in Editorial Manager. Completing this form does not mean that your proposal is guaranteed to be taken forward at this stage.

Cochrane Review Groups may also invite author teams to submit a Review Proposal Form on a new topic of interest to the group.

The Review Proposal Form requires a description of different aspects of your review. Changes to the form will not be saved if you log out when the submission is incomplete. You should therefore set aside up to 2 hours to complete this form, although you may complete it more quickly.

When you are ready to submit your Review Proposal Form, log in to your Author profile in Editorial Manager. The login link can be found in your email from the Cochrane Review Group. Please contact the review group or support@cochrane.org if you are unsure where to log in. 

If you previously submitted an review proposal, go to Revisions > Submissions needing Revision. In the Action Links menu, go to Revise submission.

If you were invited to submit a Review Proposal form by a Cochrane Review Group Accept the Invitation as described above. When you are ready to complete the form, log in to Editorial Manager and go to Invited Submissions > My Accepted Invitations. In the Action Links menu, go to Submit invited manuscript.

1. Article Type Selection: select your article type, e.g. Proposal: Intervention Review, if this is requested.
2. Attach Files: please do not upload a manuscript or any files at this stage. If asked to do so, simply Proceed.  
3. General Information: choose or confirm the Cochrane Review Group requesting your full Review Proposal form.
4. Additional Information: complete the Questionnaire or online Review Proposal Form. Please answer the required questions in full, providing as much detail as possible to allow the editorial team to assess the merits of your proposal. Preview the questions.

5. Comments: you may enter a brief message to the editorial team if you wish.
6. Manuscript data: confirm the title is showing correctly. The addition of keywords is optional. Add full details of your author team (first and last names and email addresses). When you add co-authors’ contact details, they will be sent a system notification asking them to confirm their listing as an author. This is an essential step. Failure to add co-authors' details may delay processing your submission. If they do not have a Cochrane Account, they will need to create one before confirming. Please note that you should add details for individual authors but not 'group authors' such as research organisations ('Breast Cancer Research Group'). If you have any queries, please contact support@cochrane.org.

Build PDF for approval

Generate the PDF of your complete proposal. This may take a few moments. 

When the status of the PDF shows as ‘Needs Approval’ on the right-hand side of the screen, use the Action links menu on the left-hand side to View Submission. This downloads a PDF copy of your proposal for you to check.

To proceed, Approve Submission.

Your full Review Proposal form will be sent to the editorial team of the Cochrane Review Group you selected. You will receive an automated email confirming this.

The email will also notify you to expect an email from ‘Do_Not_Reply@aamc.org’ asking you to complete a Declaration of Interest. Cochrane uses Convey, a service run by the Association of American Medical Colleges to facilitate the collection of Declarations of Interest. Please follow the instructions in this email to declare all relevant interests. Further instructions on using Convey can be found in our Conflict of Interest Portal.  

Your proposal will not be considered until all authors have completed their Declarations of Interest. Please also note that certain Cochrane Review Groups consider proposals on a monthly or quarterly basis at their editorial board meetings; if this is the case you will be informed when your proposal will be discussed. 

If you have any queries about your title proposal, please contact support@cochrane.org.

 


Submit the first draft of your protocol, review or update to Editorial Manager

When you are ready to submit your draft protocol, review or update, log in to your Author profile in Editorial Manager. The login link can be found in emails from your Cochrane Review Group. Please contact your Review Group or support@cochrane.org if you are unsure where to log in.

Go to Invited Submissions > My Accepted Invitations

In the Action Links menu, go to Submit invited manuscript. This opens a 6-step process.  

1. Identifier request: link to your ORCID ID.
2. Attach Files:

  • Please see instructions on how to download your two Review Manager (RevMan) submission files (PDF version and zip file of source package) in the RevMan Web Knowledge Base.
  • Upload your PDF and zip files one at a timeBrowse and upload your PDF review file first.
  • The PDF file will automatically be labelled Manuscript
  • Select Item Type RevMan Source Package and Browse to select the zip file.
  • Confirm the two files are uploaded and click Proceed.  

3. General Information: choose the Cochrane Review Group handling your review.
4. Additional Information: answer the checklist questions carefully to confirm your submission complies with Cochrane’s policies.
5. Comments: you may enter a brief message to the editorial team if you wish.
6. Manuscript data: confirm the title is showing correctly. The addition of keywords is optional. Add full details of your author team (first and last names and email addresses). When you add co-authors’ contact details, they will be sent a system notification asking them to confirm their listing as an author. This is an essential step. Failure to add co-authors' details may delay processing your submission. If they do not have a Cochrane Account, they will need to create one before confirming. Please note that you should add details for individual authors but not 'group authors' such as research organisations ('Breast Cancer Research Group'). If you have any queries, please contact support@cochrane.org

If you are submitting a review, copy the Abstract into the Abstract section. Copy the Plain Language Summary into the Secondary Abstract section. View the current version of your review in RevMan Web to copy and paste. Please see instructions on viewing versions in the RevMan Web Knowledge Base.  

Build PDF for approval

Generate the PDF of your submission. This may take a few moments.

When the status of the PDF shows as ‘Needs Approval’ on the right-hand side of the screen, use the Action links menu on the left-hand side to View Submission. This downloads a PDF copy of your submission for you to check

You can make any edits you need to the information you added in Editorial Manager. If you need to make changes to your Abstract or Plain Language Summary in RevMan, please contact your Cochrane Review Group.

To proceed, Approve Submission.

Your submission will be sent to the editorial team. You will receive an automated email confirming this.

The email will also notify you to expect an email from ‘Do_Not_Reply@aamc.org’ asking you to complete a Declaration of Interest. Cochrane uses Convey, a service run by the Association of American Medical Colleges to facilitate the collection of Declarations of Interest. Please follow the instructions in this email to declare all relevant interests. Further instructions on using Convey can be found in our Conflict of Interest Portal.

 


View co-authors' Declarations of Interest in Editorial Manager

Corresponding Authors of reviews submitted to Editorial Manager, are able to view co-authors' Declarations of Interest. This is relevant if Corresponding Authors wish to:

  • Send reminders to other members of the author team have not yet submitted a Declaration of Interest
  • Use the information provided to complete the 'Declarations of interest' section in a draft protocol or review  

To view co-authors' Declarations, log in to your Author profile in Editorial Manager.

Locate the review in your Submissions Being Processed or Revisions Being Processed folder. 

In the Action Links menu, go to View Author Conflict of Interest. You will only see this link for submissions where you are the Corresponding Author.

On the Conflict of Interest Disclosures window, you can see which authors in your team have submitted their Declarations. You can click to Show Full Details and/or Download PDF. If you have any queries, please contact support@cochrane.org.

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Resubmit your protocol or review or update to Editorial Manager following revisions

If your protocol, review or update is taken forward by a Cochrane Review Group, it is likely you will be asked to revise your work in response to comments from editors, and peer or consumer reviewers. You will be informed of any required revisions by email. Before resubmitting, please:

  • Make the necessary changes to your work in RevMan
  • Prepare your point-by-point rebuttal to peer reviewers as a Word document

When you are ready to resubmit, log in to your Author profile in Editorial Manager. The login link can be found in your ‘Manuscript decision’ email from the Cochrane Review Group. Please contact the Cochrane Review Group or support@cochrane.org if you are unsure where to log in.

Go to Submissions Needing Revision in your Author profile.

In the Action Links menu, go to Revise Submission. Click OK. This opens a 5-step process.  

1. Attach Files: the previous submission of your review will already be available in the system. Proceed to upload additional files.

  • Download your two revised Review Manager (RevMan) submission files (PDF version and zip file of source package) from RevMan Web. Please see instructions on how to download files in the RevMan Web Knowledge Base.
  • Upload your PDF and zip files one at a timeBrowse and upload your PDF review file first.
  • The PDF file will automatically be labelled Manuscript
  • Select Item Type RevMan Source Package and Browse to select the zip file.

It is essential to upload your point-by-point rebuttal to peer reviewers, as a Word document.

  • Select Item Type Response to Reviewer and Editor Comments and Browse to select the Word file.

Please also upload a comparison of your revised submission with the previous submission, to show changes. Please see instructions on how to compare versions and save as PDF in the RevMan Web Knowledge Base.

  • Select Item Type Compare Version and Browse to select the PDF file. 

Confirm the four additional files are uploaded and click Proceed.

2. General Information: choose the Cochrane Review Group handling your review.
3. Additional Information: answer the checklist questions to confirm if any information has changed since your previous submission.
4. Comments: you may enter a brief message to the editorial team if you wish.
5. Manuscript data: confirm the title is showing correctly. The addition of keywords is optional. Add full details of your author team (first and last names and email addresses). When you add co-authors’ contact details, they will be sent a system notification asking them to confirm their listing as an author. This is an essential step. Failure to add co-authors' details may delay processing your submission. If they do not have a Cochrane Account, they will need to create one before confirming. Please note that you should add details for individual authors but not 'group authors' such as research organisations ('Breast Cancer Research Group'). If you have any queries, please contact support@cochrane.org

If you are submitting a review, copy the Abstract into the Abstract section. Copy the Plain Language Summary into the Secondary Abstract section. View the current version of your review in RevMan Web to copy and paste. Please see instructions on viewing versions in the RevMan Web Knowledge Base.  

Build PDF for approval

Generate the PDF of your submission. This may take a few moments. 

When the status of the PDF shows as ‘Needs Approval’ on the right-hand side of the screen, use the Action links menu on the left-hand side to View Revision. This downloads a PDF copy of your submission for you to check.  

You can make any edits you need to the information you added in Editorial Manager. If you need to make changes to your Abstract or Plain Language Summary in RevMan, please contact the Cochrane Review Group.

To proceed, Approve Revision.

Your submission will be sent to the editorial team. You will receive an automated email confirming this. 

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Update personal contact details

When you change the primary email address associated with your Cochrane Account, you must also update your email address in Editorial Manager to ensure you receive essential communications related to your review.

Log in to Editorial Manager as an author and select Update My Information in the top left-hand corner. 

Enter your new email address and Submit at the bottom of the page to save.

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Contact a Cochrane Review Group

You may need to contact the Cochrane Review Group handling your review - for instance, to report a change in the author team, or a new disclosure in your Declaration of Interest.

To contact a Review Group, either:

  • Respond to a previous email from your Cochrane Review Group Managing Editor
  • Send an email from within Editorial Manager

To send an email from within Editorial Manager, log in to Editorial Manager and locate the relevant review.

In the Action Links menu, go to Send E-mail.

Choose email Question from Author to CRG > Customize Letter.

Add your message to the editorial team, Preview and Send.

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